Our venue services

Hosting an event at an OUEV venue in the heart of Oxford is an exciting and enjoyable experience, and our team are the link between you, our venues, and our services, coordinating all your requirements to produce your perfect event.

With four venues and over thirty indoor or outside spaces to choose from, we have capacities and layouts to suit all events.  Our flexible venue hire options ensure you can meet in a way that’s right for you, whether that is a large, multi room conference, a week of smaller events, an evening celebration or a single meeting room.

Our team work closely with you, the event organiser, to bring your vision to life and ensure everything at the venue runs smoothly both on the lead up too, and the day of, the event. We include the following must-have services as part of the OUEV experience and offer optional extras to add on if you wish.

What's included

An experienced venue expert

Our venue experts are on hand to guide you through the venue hire process and get ready for your event

Flexible service and contract

Our terms and conditions mean we're ready for anything and you're protected no matter what happens

IT & AV technology and support

From hybrid event technology to fabulous lighting, we can arrange everything you need

Delicious catering options

From meeting refreshments to afternoon teas to fine dining, our locally sourced menu has something for everyone

Optional extras

We know the little extras can set your event apart from the crowd. Enhance your event and venue experience with additional services coordinated by us and provided by our trusted, local Oxford suppliers or, choose your own. Simply speak to your event lead and they will talk you through the venue options available.

Production services

Add lighting and staging to bring atmosphere and interest

Venue dressing

Alternative furniture and props personalise and transform the space


Floral displays are simple yet effective way to deliver impact and interest to a venue

Musical entertainment

From background ambiance to a live performance, music is always a great addition

Marquee hire (Examination Schools only)

A marquee in the quadrangle is a great way to add more space and enjoy the outside space whatever the weather

Historical tour of the venue

Entertain guests with a tour of the historical Examination Schools or Sheldonian Theatre

Printed event materials

Our print studio can print a range of materials including delegate packs, lanyard cards, roller banners, table plans, programmes, and much more

Delivery and collection service

Send or collect items nationally and internationally to or from our venues for your event through our University Mail Service

Event management

We work with a selected group of agencies that we highly recommend and who have lots of experience working in our venues

A place to stay

A good night’s sleep is always welcome! Oxford offers a variety of college accommodation, as well as hotels and B&Bs suitable for all budgets

"The OUEV team are so helpful and proactive. Nothing is too much trouble. They are organised, knowledgeable, offer a five star service and really care that the events go well."

University Events Office

Take the next step

We would love to hear more about your event plans. Our venue professionals can make suggestions and give inspiration based on our knowledge of the venue space and how to bring your event to life.