Case Study: BASHH 2016

posted on Thursday 18 August

Case studies, Events

Who
British Association of Sexual Health and HIV

When
10th – 12th July 2016

What
British Association of Sexual Health and HIV (BASHH) Annual Conference

Objectives and Aims
The British Association for Sexual Health and HIV is the UK’s leading professional organisation dealing with all aspects of Sexual Health Care.

Through their conferences and events BASHH aim to deliver excellent tailored education and training to health care professionals, trainers and trainees in the UK, advancing public health in relation to STIs, HIV and other sexual health problems

This conference needed to cater for 525 people and provide space for plenary sessions, breakouts as well as a solution for over 200 posters and 24 exhibitors.

Solutions

With 525 delegates, 24 stands and in excess of 200 posters, the Examination Schools needed to be flexible in the use of space for each of these things. Delegates did not need to attend all sessions and so the South Schools with 440 capacity theatre style worked perfectly for plenary sessions. If all delegates did need to attend then a relay to East Schools could have been used increasing the capacity to 600.

BASHH then used North Schools and a marquee in the Quad for the catering and exhibition area. As BASHH used a shell scheme for their exhibition we required a particularly high marquee with 3m sides to accommodate them and worked with our supplier to have the largest marquee we’ve ever had installed on site.

With large numbers and a quick turnaround programme, a fast lunch service was required resulting in grab and go lunch bags being a great option for delegates. Alongside salads or fresh baguettes attendees got a bottle of water or juice and a range of healthier snacks including fruit, cereal bars, popcorn and packets of energy boosting seeds.

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What made it different? 
With over 200 posters BASHH were faced with the challenge of displaying all of these to the delegates. The solution to this were electronic poster boards provided by Estensis who brought 10 large screens, stands and linked up iPads all the way over from Germany.

Each iPad was loaded with all of the posters and delegates were able to search for key words, flick through topics and email themselves the posters. Whereas physical posters would have taken up the whole of South Schools, the use of these electronic poster boards meant only three small rooms were needed – an excellent alternative.